Site Policies in SharePoint 2013

A site policy specifies the conditions under which to close or delete a site automatically. There are the following four options:

• Do not close or delete the site automatically
• Delete the site automatically
• Close the site automatically and delete the site automatically
• Run a workflow to close the site, and delete the site automatically

• Do not close or delete the site automatically. If a policy that has this option is applied to a site, the site owner must delete the site manually.


• Delete the site automatically. If a policy that has this option is applied to a site, the site owner may close the site manually, but the site will be deleted automatically. A policy that deletes the site automatically specifies a rule for when to delete the site, and has the following options:
  
  • What action triggers the site to be deleted, and how long to wait after the trigger occurs before deleting the site. The trigger can be either site creation or site closure. For example, you can create a policy that deletes a site three months after the site is closed, or a policy that deletes a site one year after the site is created.
    
  • Whether to have SharePoint 2013 send a notification email message to the site owner a specified amount of time before the site is scheduled to be deleted.
    
  • Whether to allow site owners to postpone deletion of the site.
  
  
• Close the site automatically and delete the site automatically. This option gives the same choices for how to delete the site automatically, and also requires you to specify how long after its creation time the site will be closed.


• Run a workflow to close the site, and delete the site automatically. This option gives the same choices for how to delete the site automatically, and also requires you to specify a workflow to run. When the workflow finishes running, SharePoint 2013 closes the site. You specify the name of the workflow, how long after the site is created to run the workflow, and whether to rerun the workflow periodically until the site is closed.
  A site policy can also specify that if it is applied to the root site in a site collection, when the root site is closed, the root site and all sub-sites become read-only.

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