SharePoint 2013 - New eDiscovery

eDiscovery in SharePoint 2013 includes new ways to reduce the cost and complexity of discovery. These include:

• The eDiscovery Center, a central SharePoint site used to manage preservation, search, and export of content stored in Exchange and SharePoint across SharePoint farms and Exchange servers.
  
• SharePoint In-Place Hold, which preserves entire SharePoint sites. In-Place Hold protects all documents, pages, and list items within the site but allows users to continue to edit and delete preserved content.
  
• Exchange In-Place Hold, which preserves Exchange mailboxes. In-Place Hold protects all mailbox content through the same UI and APIs used to preserve SharePoint sites.
  
• Query-based preservation allows users to apply query filters to one or more Exchange mailboxes and SharePoint sites and restrict the content that is held.

In SharePoint Server 2010 MS delivered eDiscovery functionality and APIs as part of its records management feature set.


Key new features include:

Site-based management and collaboration for eDiscovery cases with statistical tracking. Each case has its own site with an “eDiscovery Set”—the universe of search resources and their search filters (as well as action options).

• All sites are accessed through a common portal (the eDiscovery Center) for search, preservation, query and export of relevant materials. Search results are displayed based on the user’s permissions.
• Multiple Exchange mailboxes, SharePoint sites/farms and file shares can be associated with cases and then preserved in their entirety or queried to refine the pool of preserved content.
• Content holds include a new “in-place hold,” a feature that enables users to continue working with the preserved content from Exchange mailboxes and SharePoint sites. Users can change the content, but a content snapshot is recorded at the time of preservation and stays in hold, even if the user deletes the content. All held material is indexed in a preservation hold library visible only to Administrators and other authorized individuals.
• Query-building enables authorized users to define a scope for searching held resources, with additional filtering by message type or file type. Users can then view statistics about the items, preview results (documents; lists; pages; Exchange objects) and export (into the Electronic Data Reference Model format) the items for separate review, if desired.

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